Sales Assistant (Remote – South Florida)

October 16, 2023

Are you an experienced professional in the world of sales support and are seeking a fresh opportunity to contribute your expertise? We have a role that might just be the perfect fit for you.

About the Role

TB Media Group is looking for an exceptionally driven, fast-moving, resourceful, and proactive Sales Assistant to join our growing team. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. 

As a Sales Assistant, you will play a pivotal role in supporting our sales team throughout various stages of our sales processes. Your responsibilities will span from sales research, event preparation to post-event follow-ups, including prospecting, prospect engagement, and the preparation of proposals. You will collaborate closely with our Creative Director and other team members to ensure that our sales processes run smoothly and efficiently.

The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines. You will be part of a fast-paced team, entrusted with a wide range of unsupervised decisions affecting the prioritization, importance, and speed of our business.  Long story short, this role is NOT short on variety and you will NEVER be bored.

This is a subcontractor position that will start at ~5 hours per week with a lot of room to grow!

Responsibilities May Include

Supporting the CEO with a suite of core services, including:

  • Client intelligence research for events and proposals.
  • Market research to develop and update contact lists for target markets.
  • Maintaining the client delivery process.
  • Assisting with the creation of sales proposals and presentations.
  • Pitch CEO as a speaker at events, conferences, etc.
  • Provide regular status updates and reports. 

Client Prospecting:

  • Researching prospects and engaging with them pre-events.
  • Event networking and gathering contacts.
  • Calling and emailing warm and cold leads.
  • Organizing contacts, sharing event analytics, and following up with prospects.
  • Qualify leads from events, conferences, referrals, and other outlets.

Sales Process:

  • Scheduling discovery and proposal meetings. 
  • Creating and compiling meeting materials and agendas.
  • Attending meetings, preparing minutes and follow-up tasks with meeting participants consistently and with attention to detail.
  • Organizing meeting notes, and conducting follow-ups.
  • Updating the Sales CRM, including data entry, sales records, pipelines, notes, etc.

Other Responsibilities Include:

  • Attending networking events, speaking events, conferences, seminars, etc.
  • Keeping sales materials/ media kits up to date.
  • Organize and maintain sales materials and resources.
  • Handling incoming sales inquiries.
  • Liaising and communicating with clients to ensure a smooth experience.
  • General sales administrative support.

Systems We Use

Airtable, Slack, Zoom, Adobe Creative Cloud, Canva, GSuite, Zapier, Calendly*, Keap, WordPress, Flodesk, Final Cut Pro.

Systems Our Clients Use

All of the above plus Mailchimp, ConvertKit, Dropbox, Vimeo.

About You:

*This position is for you if…

  • Networking and building relationships come naturally to you.
  • You are a confident communicator.
  • Attention to detail is your middle name, ensuring that nothing falls through the cracks.
  • You excel at organization and multitasking, ensuring that sales processes run smoothly.
  • You thrive under deadline pressure.
  • You have experience working with corporate clients.
  • You are proactive and love to initiate ideas.
  • You know how to manage your time and work independently but also enjoy collaboration.
  • You’re a SPONGE for learning new platforms.
  • You obsess over the details.
  • You speak up if you see a problem or realize there’s a more efficient way. (You don’t just make it work, you make it better)!
  • You thrive in a fast paced work environment. 
  • You’re resourceful- meaning you know when to Google it but also know when to just ask for help.

* This position is NOT for you if…

  • You’re full of excuses on why you’re missing deadlines. 
  • You DON’T take constructive criticism well. 
  • You don’t have the bandwidth to take on more clients. (We’re looking for someone who wants to grow with us – and be here for the long haul)!
  • You don’t have AMAZING attention to detail.
  • You tend to be last minute and have a “just get it done” attitude instead of “make it great.”
  • Client satisfaction and customer service is NOT a priority for you.

To apply, fill out the application below. NO PMs, phone calls, or emails, please.

While this is a remote position, only qualified candidates in South Florida (Miami-Dade, Broward, or Palm Beach) will be shortlisted.

All qualified candidates will be asked to provide a sample of written content, marketing campaign and results, or a video directed/produced by you.

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Thank you for taking the time to fill out this application. We are accepting applications on a rolling basis, so the sooner you apply, the better. As a company, we value diversity, equity and inclusion. We encourage all qualified applicants regardless of ethnicity, nationality, gender, race, religion, sexual identity, or any other personal identifier to apply. If you’ve been chosen to move forward to the interview process, you’ll be notified shortly after your application is received. We can’t wait to hear from you!